Privacy policy

Effective Date: November 5, 2025

Thank you for visiting Verifivac. Your privacy matters to us. This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website, sign up for Verifivac services, or contact us. By using our website or submitting your information, you agree to the terms of this Privacy Policy.

Who We Are

Verifivac (“we”, “our”, or “us”) provides a digital health records platform, including the VxCard, enabling secure access to your medical information anywhere.

If you have questions about this policy or your personal information, contact us at:

privacy@verifivac.org

📞 1-843-771-6027

📬 510 2nd Loop Rd #12354 Florence, SC 29504

2. Information We Collect

We collect personal information directly from you and automatically when you use our website.

A. Information You Provide Directly

Full name

Email address

Phone number

Password (for account creation)

Contact preferences (email, phone, SMS)

Any message or note you include in a contact form

B. Information Collected Automatically

When you visit our website, we may collect:

Device information (browser, OS, IP address)

Website usage (pages visited, time spent, clicks)

Cookies and tracking data

3. How We Use Your Information, we use personal information to:

Create and manage your Verifivac account

Respond to inquiries and contact form submissions

Communicate according to your preferred contact method

Send service updates, reminders, and (with consent) marketing messages

Improve our products, website, and customer experience

Comply with legal or regulatory obligations

4. Cookies and Tracking

We use cookies and similar technologies to:

Enhance site performance and user experience

Remember login sessions and preferences

Analyze visitor activity

Deliver relevant content and promotions

You can disable cookies in your browser settings. Some features may not function properly if cookies are disabled.

5. Sharing and Disclosure

We do not sell your personal information.

We may share your data only with:

Service providers (e.g., hosting, analytics, communications platforms)

Legal authorities, if required by law or to protect safety and property

Business partners or successors, if Verifivac merges or is acquired

All third parties are bound by confidentiality agreements and may only use data for authorized purposes.

6. Data Security

We use industry-standard safeguards to protect your data, including encryption, access control, and secure servers.

However, no internet transmission is completely secure. In the event of a data breach, we will notify affected individuals in accordance with applicable law.

7. Data Retention

We retain your personal information only as long as needed to:

Provide services

Fulfill legal requirements

Resolve disputes or enforce agreements

After that, your information is securely deleted or anonymized.

8. Your Rights and Choices

You have the right to:

Access and request a copy of your personal data

Correct inaccurate information

Request deletion (“right to be forgotten”)

Opt-out of marketing communications

Object to or restrict certain processing activities

Request data portability

To exercise these rights, contact privacy@verifivac.org.

We may require verification of your identity before processing your request.

9. Customer Consent believe in transparency and user control. Here’s how we obtain and manage consent:

A. Website Visits

By browsing our website, you consent to our use of cookies and analytics tools. You can withdraw this consent by changing your browser settings.

B. Account Sign-Up

When creating an account, you must check a box confirming your agreement to our Privacy Policy and Terms of Service.

Example: “I agree to Verifivac’s Privacy Policy and Terms of Service.”

Without this consent, an account cannot be created.

C. Contact Us Form

Our contact form requests your name, email, phone number, and preferred contact method (email, phone, or SMS).

You must actively submit the form to give consent for us to respond.

Example: “By submitting this form, I consent to Verifivac contacting me by the method I selected above. I understand I can withdraw consent at any time.”

D. Marketing and Communication

If you opt -in to receive newsletters, offers, or updates, we will ask for your explicit permission. You can withdraw consent anytime by: Clicking “Unsubscribe” in an email

Replying “STOP” to SMS messages

Emailing us at privacy@verifivac.org

E. Withdrawal of Consent

You may withdraw your consent at any time. This will not affect processing carried out before withdrawal.

Contact privacy@verifivac.org to request removal or update your preferences.

10. Third-Party Links

Our website may contain links to third-party websites. Verifivac is not responsible for the privacy practices or content of those sites. Review their privacy policies before sharing information.

Verifivac Terms and Conditions

Effective Date: November 5, 2025

Welcome to Verifivac, a digital platform designed to help individuals, families, and organizations securely access, manage, and share medical and wellness information through our services, including the VxCard.

By accessing or using our website www.verifivac.org, you agree to these Terms and Conditions (“Terms”). Please read them carefully before using our site or services.

1. Acceptance of Terms

By visiting our website, creating an account, submitting information, or using any Verifivac service, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, please do not use our website or services.

2. Description of Services

Verifivac provides secure, cloud-based solutions for managing personal and family health information. Services may include:

Digital access to health records through the VxCard

Account management and communication tools

Educational or promotional materials about wellness and healthcare services

We reserve the right to modify or discontinue any service, feature, or content at any time without prior notice.

3. Eligibility

You must be at least 18 years old or the age of majority in your jurisdiction to create an account or use our services. If you are under 18, you may use Verifivac only under the supervision of a parent or guardian.

4. Account Registration and Security

To use certain features, you may be required to create an account.

You agree to:

Provide accurate, current, and complete information. Maintain the confidentiality of your account credentials. Notify us immediately at support@verifivac.org

if you suspect unauthorized access.

You are responsible for all activity under your account.

5. Use of the Website

You agree not to:

Use Verifivac for unlawful purposes or in violation of applicable laws. Impersonate another person or entity. Interfere with or disrupt website functionality.

Attempt to gain unauthorized access to Verifivac systems or data.

We reserve the right to suspend or terminate access if we believe you have violated these Terms.

6. Communications and Consent

By providing your contact information, you consent to receive communications from Verifivac via email, phone, or text message regarding your account, service updates, or marketing (if you opt in).

SMS Consent: Message frequency varies. Message and data rates may apply. Reply STOP to opt out or HELP for more info.

See our full SMS Disclosure for details.

You can modify or withdraw consent at any time by contacting privacy@verifivac.org

7. Privacy and Data Protection

Your privacy is important to us. All data collected through the website or services is governed by our Privacy Policy

By using Verifivac, you consent to the collection, use, and sharing of your information as outlined in the Privacy Policy.

8. Fees and Payments

Some Verifivac services may be subject to fees or subscription charges.

All fees will be clearly disclosed prior to payment. You agree to pay all applicable charges promptly. Subscription renewals are automatic unless canceled as specified in your plan details.

9. Intellectual Property

All content, trademarks, graphics, logos, and software on the Verifivac website are owned by Verifivac or its licensors and are protected by intellectual property laws.

You may not copy, reproduce, or distribute any content from the site without prior written permission.

10. Limitation of Liability

To the fullest extent permitted by law, Verifivac and its affiliates are not liable for any direct, indirect, incidental, or consequential damages arising from your use of or inability to use our website or services.

This includes, but is not limited to, loss of data, revenue, or business opportunities.

11. Disclaimer

Verifivac is not a medical provider. Information on our site or within our services is provided for informational purposes only and should not replace consultation with qualified healthcare professionals.

12. Third-Party Links

Our website may contain links to third-party websites or services not operated by Verifivac. We are not responsible for the content, privacy, or practices of such third parties. We encourage users to review the terms and policies of any external sites they visit.

13. Termination

We may suspend or terminate your account and access to our website at our discretion, without notice, if you violate these Terms or engage in harmful behavior.

Upon termination, your right to use our services will immediately cease.

14. Changes to These Terms

We may update these Terms from time to time. The updated version will be posted on www.verifivac.org

with a new effective date. Continued use of the website after changes constitutes acceptance of the updated Terms.

15. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of [Insert Your State], without regard to its conflict of law principles.

You agree that any disputes will be resolved in the courts of that jurisdiction.

16. Contact Information

For questions about these Terms and Conditions, please contact:

Verifivac Legal Department

privacy@verifivac.org

1-843-771-6406